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Building Inclusive, Accessible, and Trauma-Informed Conferences: A Guide for Event Planners

This course provides a comprehensive guide for planners to design events that accommodate diverse audiences and foster safe, supportive environments. Participants will gain insights into embedding Equality, Diversity, and Inclusion (ED&I) principles into every aspect of event planning, from logistical setup to content delivery. Whether organizing in-person or virtual conferences, this course equips planners with the skills and strategies needed to ensure all participants feel welcome, respected, and safe.

WHAT WILL YOU LEARN ?

Module 1: Foundations of Inclusive and Accessible Conference Design

Laying the Groundwork for Inclusion and Accessibility
Overview: This module explores the core principles of designing inclusive and accessible conferences, focusing on how event planners can create diverse and welcoming environments for all attendees.

Module 2: Operationalizing Accessibility and Inclusion

Putting Accessibility Into Practice
Overview: Learn practical steps to make conferences accessible for all participants, including those with disabilities, and recognize specific challenges in hybrid and virtual events.

Module 3: Trauma-Informed Conference Spaces

Creating a Safe and Supportive Conference Environment
Overview: Explore how trauma-informed practices can shape conference spaces, helping to create environments that are psychologically safe and free from triggering content.

Module 4: ED&I in Action: Building an Inclusive Culture

Embedding Equity, Diversity, and Inclusion into Conference Operations
Overview: Learn how to embed Equity, Diversity, and Inclusion (ED&I) principles in conference planning and avoid exclusionary practices, especially in educational settings.

Module 5: Creating Safe and Inclusive Virtual Spaces

Designing Virtual and Hybrid Conferences for All
Overview: Explore how to create virtual and hybrid conference environments that are inclusive and accessible, ensuring all participants can engage meaningfully.cription Here

Capstone Project: Designing an Inclusive Conference Plan

Participants will apply their learning by developing a comprehensive, actionable plan for a future conference. This plan will incorporate key elements of accessibility, ED&I, trauma-informed practices, and psychological safety. The project will involve creating event guidelines, accessible materials, and a strategy for virtual or hybrid formats.

LEARNING OUTCOMES:

  • Be able to design and host fully inclusive and accessible conferences.
  • Understand how to create trauma-sensitive and psychologically safe environments.
  • Implement ED&I principles effectively in the operational and organizational planning of conferences.
  • Recognize and remove barriers for diverse participants in both in-person and virtual formats.
  • Develop event materials, including PowerPoint presentations, that are accessible to all.

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